Free tools · no sign-up · your own quotes
Before you switch software, compare the whole cost
Choose the decision you need to make, explore a fictional example, then compare your own quotes. Keeping your current setup is a valid outcome.
CRM Switch Calculator
Sales agencies with 3–10 people comparing their current CRM with a candidate.
Count the full cost of changing CRM, then see the additional contribution profit or separately valued staff capacity needed to cover it.
Hosting renewal calculator
Owners of 1–3 WordPress sites on one hosting billing account, with the next invoice due within 59 days of the comparison start.
Compare full invoices for staying, switching now or switching near renewal, then check the migration work behind a cheaper quote.
Email platform switching calculator
WooCommerce operators comparing equivalent email plans with true fixed month-to-month pricing.
Find the whole-order loss boundary behind a lower email subscription bill, with migration costs, overlap and time shown separately.
Decide what a CRM change must justify
A new CRM can look affordable per seat while setup, overlapping contracts and team training change the decision. This worksheet helps a sales agency of 3–10 people compare whole-team payments over the next 12 months and a normal renewal year.
Use it before a renewal, after receiving a candidate quote, or when a workflow problem has made switching worth investigating. Bring both subscription quotes, remaining contract obligations, migration fees and an estimate of internal migration and training hours.
Will this tell me which CRM to buy?
No. It calculates the cost hurdle for your two options. You still need to verify workflow fit, data portability and whether any expected improvement has evidence.
Can staying be the better outcome?
Yes. If the current CRM meets your needs and the candidate's benefits cannot justify the change, keeping it is a valid result.
Hosting renewal calculator
A low introductory hosting price can hide a larger renewal bill, another payment to your old host, or work that outweighs the saving. This calculator compares staying, moving now and moving near renewal over 12 and 24 months.
Use it for one billing account serving 1–3 WordPress sites, with the next invoice due on the comparison start date or within 59 days. Bring full initial and renewal invoices, their term lengths, migration fees and the actual cancellation deadline. Monthly advertising prices are not enough.
Start with the fictional example to see how a cash saving can become a loss after your time. Then enter your quotes, inspect the invoice timeline and use the migration checklist before contacting a provider or cancelling service.
Email platform switching calculator
A cheaper email subscription can save cash while a broken signup form or missing automation creates a larger problem. This calculator turns your quote saving into a hypothetical lost-order boundary so you can judge how much testing the move deserves.
It is for WooCommerce operators comparing true month-to-month prices for the same contacts, send volume and essential workflows. Bring both monthly invoices, old-tool overlap, migration fees, average net order revenue and contribution margin. Annual prepayments and changing usage tiers need a different comparison.
Load the fictional example, then enter your quotes. Read cash, time-adjusted and recurring monthly results separately. The result does not predict deliverability or orders: use it to plan a test, confirm plan fit and decide whether switching, staying or waiting makes sense.
What to bring
Use current written quotes, the same currency and tax basis, renewal terms, cancellation deadlines and one-time costs. The tools do not retrieve prices or inspect your accounts. Work through the checks before committing to a migration.
There is no purchase, signup or invoice upload required. Quotes and calculations remain in browser memory; download a CSV if you want to keep your comparison.